Managing Yardi accounts payable is important for any property management business. Paper-based processes are slow, imperfect, and costly but with Yardi PAYscan, you can entirely transform the way your business handles invoices. It’s time to avoid your paper clutter and manual data entry processes and go for the automated system for better productivity, less errors, and stronger security.
It works for all whether you’re a real estate firm, property management company, or commercial landlord, Yardi PAYscan invoice automation for real estate simplifies your financial processes. It also integrates seamlessly with your Yardi Voyager accounts payable solutions.
Yardi PAYscan is an advanced and paperless invoice processing system which is designed to streamline Yardi invoice processing. It is by digitizing invoices and automating approval workflows. You can fully integrate with Yardi Voyager, PAYscan creates a secure and efficient platform to manage invoices to experience real-time tracking, automatic audit trails and enhanced accuracy.
Now property managers can scan invoices directly into the system, upload them via email, or use the mobile app for on-the-go processing with Yardi electronic invoicing and payment tracking. The system also allows you to add “separator” pages when scanning multiple invoices at once, making batch uploads quick and easy.
For businesses aiming to reduce manual errors and time-consuming paper-based tasks, automated vendor payments with Yardi PAYscan provide a seamless solution, helping you stay organized and ensuring payments are processed easily.
1. Paperless Invoice Processing
You can do away with manual paper handling by digitizing invoices and directly uploading them into your Yardi accounting software for property management. This reduces processing time, cuts operational costs, and minimizes data entry errors.
2. Automated Approval Workflows
You can build custom approval workflows tailored to your organization’s structure. Invoices are automatically routed to the right team members based on pre-set rules. It ensures fast approvals without unnecessary delays. This is a core part of the best Yardi Voyager accounts payable solutions.
3. Fast Invoice Tracking and Audit Trails
You can gain full visibility into your accounts payable process with real-time tracking of invoice statuses. Each action creates an automatic audit trail and provides transparency and helps you stay compliant with internal controls.
4. Mobile Access with Yardi PAYscan Mobile
The Yardi PAYscan Mobile app lets you approve invoices, view registers, and manage work orders on the go. It is compatible with both iOS and Android. It empowers your team to stay productive, even when they’re away from the office. This mobile flexibility supports smart Yardi invoice processing no matter where you are.
5. Dashboard Customization
You can configure user-specific dashboards that display relevant information, from pending approvals to batch processing tasks. This feature allows your team to prioritize tasks and monitor invoice processing immediately.
6. Seamless Vendor Integration
You can integrate Yardi PAYscan with VENDORCafe — Yardi’s online vendor portal — to centralize vendor communication, automate payments, and reduce paper invoices. Automated vendor payments with Yardi PAYscan ensure smooth and reliable transactions.
Implementing Yardi PAYscan involves a few critical steps to ensure smooth operation:
1. Grant User Access
You can select which employees should have access to Yardi PAYscan from System Administration. Carefully assign roles and permissions to control who can view, edit, and approve invoices or payment batches.
Grant “Commit Payments” access only to senior accounting staff or supervisors to maintain payment security.
Review Account Expense Type Access to ensure access to GL codes is restricted based on staff roles.
2. Design Approval Workflows
Approval workflows in Yardi PAYscan can be customized based on Expense Types. Each invoice is automatically routed through these pre-set workflows, ensuring the right people sign off at each step. Tailoring this process ensures faster approvals and reduces errors.
3. Customize Dashboards
Create at least one dashboard template during setup so users can view pending invoices, tasks, and analytics. Dashboards are highly configurable and give your team a clear view of their priorities.
4. Enable Mobile Access
Deploy the Yardi PAYscan Mobile app to your team, allowing them to process invoices and approve payments from their smartphones. This is especially useful for maintenance staff or property managers working off-site.
5. Monitor Exceptions
You can regularly check the Exceptions Tab in Yardi PAYscan for any errors related to invoices or payables. Proactively addressing these issues keeps your system running smoothly.
1. Efficiency and Time Savings
Digitizing your Yardi accounts payable process reduces the time spent on manual data entry, scanning, and routing paper invoices. With automated workflows, your team processes invoices faster and focuses on strategic tasks.
2. Error Reduction and Audit Trails
Yardi PAYscan invoice automation for real estate reduces human errors by automating data entry and invoice matching. Automatic audit trails ensure transparency, helping you track every step of the process.
3. Cost Savings
Removing paper invoices cuts down on operational costs — no more printing, mailing, or physical storage. Plus, efficient Yardi electronic invoicing and payment tracking minimizes late fees and improves cash flow management.
4. Scalability
Whether you’re managing a small portfolio or a large real estate business, Yardi PAYscan adapts to your needs. It’s fully integrated with Yardi Voyager accounts payable solutions, ensuring seamless scalability.
5. Enhanced Security and Fraud Prevention
you can restrict access to sensitive financial data with customizable user permissions. This minimizes “security holes” and reduces the risk of fraud — a vital feature of automated vendor payments with Yardi PAYscan.
Looking to implement Yardi PAYscan for your business? Our team of Yardi PAYscan consultants in Atlanta and Yardi AP automation experts in Atlanta is here to help. We ensure a smooth transition to Yardi electronic invoicing in Atlanta from setup and workflow customization to ongoing support.
Let us help you revolutionize your accounts payable system with Yardi PAYscan. Get in touch today and embrace a smarter, more efficient future for your property management business.
Are you ready to streamline your invoice processing? Let’s set up Yardi PAYscan for your business today!
Have questions or need expert guidance? Our Yardi consultants are here to help. Whether you require immediate Yardi system troubleshooting solutions or long-term strategic support, no project is too large or too small for us. We’re always prepared to provide the solutions you need.
ND Consulting is a nimble and highly responsive boutique Yardi Voyager consulting firm. We are well known as the Yardi Experts based on our expertise in solving Yardi problems. Our mission is clear—we help our clients to maximize the return on their Yardi investment. ND Consulting is a proud member of the Yardi Independent Consulting Network.
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