For landlords juggling rent collection, maintenance costs, tax prep, and monthly reporting, just don’t cut it anymore. And let’s be honest, most general accounting software wasn’t built with landlords in mind.
In 2025, rental property accounting software has moved beyond basic ledgers. Today’s top platforms combine bookkeeping, tenant communication, rent tracking, and tax planning, all under one roof. Whether you’re managing a duplex or a dozen units, the right tool doesn’t just make life easier; it protects your bottom line.
Below, we’ve rounded up the best rental property accounting software for small landlords and portfolio owners, comparing their features, pricing, and usability.
Yardi Breeze
Yardi Breeze is the go-to for landlords who want more than just accounting. It’s a full property management platform that blends tenant screening, lease management, rent collection, and automated bookkeeping in one dashboard.
Key Features:
- Rent roll and payment tracking.
- Automatic bank reconciliation.
- Built-in CAM and expense management.
- Owner statements and tax reporting tools.
- Tenant portals and maintenance requests.
Why is it a good option?
Yardi Breeze simplifies income and expense tracking for landlords who handle both residential and commercial units. For small landlords scaling up, the platform grows with you, meaning there is no need to switch software every few years.
Pros:
- Scalable for multiple property types
- Built-in tax preparation reports
- Streamlined tenant communications
Cons:
- Steeper learning curve for new users
- More features than needed for landlords with just one or two units
Stessa
Stessa stands out because it was designed specifically as a rental property accounting software for small landlords. It’s free, cleanly designed, and focused on tracking cash flow, organizing receipts, and preparing taxes.
Key Features:
- Real-time dashboard for rental income and expenses
- Smart categorization of transactions
- Mileage tracking for property visits
- Schedule E tax-ready reports
- Mobile app for on-the-go updates
Why is it a good option?
Stessa is perfect for landlords who don’t need full-fledged property management features but want simple accounting software for rental properties that keeps them organized and audit ready.
Pros:
- Free to use.
- Purpose-built for rental accounting.
- Easy setup and automation.
Cons:
- Limited tenant management features
- Some advanced tools are behind a paywall
Buildium
Buildium is not just an accounting software rental property owners use; it’s a full-stack property management suite ideal for landlords with a growing portfolio. It includes financials, tenant screening, online payments, and maintenance ticketing.
Key Features:
- Double-entry accounting with built-in ledgers.
- Online rent collection and late fee automation.
- 1099 e-Filing for contractors.
- Full chart of accounts.
- Property-level and portfolio-level reporting.
Why is it a good option?
It’s a favorite among landlords who want to balance detailed property management bookkeeping tools with reliable accounting functionality. Its interface makes complex tasks like owner distributions and security deposit tracking much simpler.
Pros:
- Built for professional-grade reporting.
- Excellent tax prep tools.
- End-to-end management features.
Cons:
- Monthly fees start higher than those of competitors.
- Might be more than solo landlords need.
Hemlane
Hemlane combines rental software with optional local agent support. If you’re a long-distance landlord or simply don’t want to manage tenant screening and leasing yourself, Hemlane offers hybrid property management with built-in financial tools.
Key Features:
- Online rent collection and late fees.
- Tenant placement support.
- Maintenance coordination.
- Expense and income tracking.
- Schedule E tax exports.
Why is it a good option?
Hemlane is an excellent option if you’re looking for more than just rental income management software. You can choose how involved you want to be, while the software takes care of the books and communications.
Pros:
- Agent support option is a game-changer.
- Transparent tenant communications.
- Smart income tracking and reporting.
Cons:
- Less flexible if you prefer to be hands-on.
- Some accounting features are light compared to others.
QuickBooks with Rental Add-ons
Many landlords start with QuickBooks because it’s the accounting tool they know. When paired with real estate-specific add-ons (like REI Hub or Landlord Studio), QuickBooks transforms into a solid tax preparation software for property owners.
Key Features:
- Custom chart of accounts for rentals.
- Integration with banks and credit cards.
- Asset depreciation tracking.
- Invoicing and payment reminders.
- Add-ons for property-specific reports.
Why is it a good option?
QuickBooks is familiar, supported everywhere, and flexible. If you’re already using it for other businesses, expanding into rentals would be a good option, as you won’t need to learn a new tool.
Pros:
- Trusted and reliable software.
- Add-ons offer deep customization.
- Strong accountant support.
Cons:
- Add-ons often cost extra.
- Setup for real estate can be time-consuming.
Comparing the Top Tools
Here’s a quick side-by-side breakdown of the top rental accounting tools:
|
Software |
Best For | Starting Price | Key Benefit |
Limitation |
|
Yardi Breeze |
Multi-unit landlords | $1 per unit | Scalable, full featured |
Can be overwhelming at first |
|
Stessa |
Solo or small landlords | Free Essential Plan | Intuitive and tax-ready | No tenant communication tools |
| Buildium | Growing portfolios | $58/month | Professional accounting reports |
Higher monthly cost |
|
Hemlane |
Hybrid management needs | Free Starter Package | Optional agent support |
Less flexible for DIYers |
|
QuickBooks |
Existing QuickBooks users | $17.50/month | Customizable accounting |
Requires setup and add-ons |
Choosing the Right Tool for Your Properties
No two landlords have the same needs. The best software for rental property accounting depends on your portfolio size, how hands-on you are, and how much help you want with automating tasks.
Here are a few pointers that can help you choose the right tool;
- Managing under 5 units and want a free tool? Stessa is hard to beat.
- Need full property management with advanced accounting? Yardi Breeze or Buildium are solid bets.
- Looking for simple accounting software for rental properties with hands-off options? Hemlane offers that blend.
- Already using QuickBooks? Consider adding a property-specific plugin to tailor it for rentals.
The most important thing is to pick a solution that you’ll stick with because consistency is what makes any rental property accounting software effective.
Final Thoughts
Tracking rental income manually might work for a while, but it won’t scale. The right accounting tool helps save time, builds confidence in your numbers, and leads to a smoother tax season.
If your current system feels like a patchwork of spreadsheets, receipts, and memory, it’s probably time to level up.
Rental property accounting software is the difference between reacting to problems and running your rentals like a well-oiled machine.
